SUMMARY OF FUNCTIONS: The Payroll Supervisor / Payroll Analyst provides a broad range of services related to the input, quality (standardization and training), and report generation of data gathered in the Payroll Department to support business and personnel needs throughout the District. Employee serves as primary specialist of confidential employment and payroll related records and information. Employee is responsible for ensuring, implementing and maintaining all payroll services wihin established guidelines and standards.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Bachelor's Degree in Accounting, Business Administration or related field
Minimum of five (5) years of experience at a supervisory level
Minimum of five (5) years of experience in payroll processing
Documented experience in the use of Spread Sheets and large scale accounting software programs
Employee must complete a fingerprint-based criminal background check and must be cleared by the Office of Human Resources
Must be able to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary
Three (3) years experience in accounting and/or auditing
Experience in interpreting federal rules, regulations, Colorado statutes, etc.
Experience analyzing and preparing payroll data
In-depth knowledge of payroll applications, ALIO accounting experience
Previous school district payroll experience involving negotiated agreements
Experience developing queries/reports
Experience and knowledge of the Affordable Care Act and its guidelines and requirements
Demonstrated ability to follow complex oral and written instructions
Demonstrated ability to be detail oriented with excellent proofing skills
Demonstrated ability to communicate effectively, both orally and in writing
Demonstrated ability to plan, prioritize, organize and execute work effectively, using independent judgment to provide overall direction for reaching organizational goals
Demonstrated ability to make independent decisions in accordance with established policies and procedures
Demonstrated ability to maintain complex financial/ payroll records, gather and compile data and prepare payroll reports accurately
Ability to establish and maintain effective working relationships with staff, students, parents, and other community members
Perform effectively in environments with frequent workload changes and competing demands
Ability to work tactfully and courteously with students, staff and the general public
Demonstrated ability to be patient with a strong customer orientation toward students, staff, parents, and other community members
Possesses an excellent work attitude and the ability and willingness to take ownership and responsibility for project completion
Set priorities which accurately reflect the relative importance of job responsibilities
Prioritize assignments to complete work in a timely manner
Work independently and follow through on assignments with minimal direction
Perform a variety of duties, often changing from one task to another of a different nature.
Ability to work collaboratively and individually on assigned tasks
Skilled in the use of technology and instructional media tools
Exceptional verbal and written communication skills
Demonstrates leadership, initiative, and student advocacy
Demonstrate management, problem solving, and organizational skills
Have excellent integrity and demonstrate good moral character and initiative
Demonstrate ability of program planning and ability to establish and manage budgets
Demonstrate knowledge and understanding of curriculum and program assessment, program development and evaluation, child growth and development, effective instructional strategies, classroom management, learning assessment and diagnosis, and research related to learning
Demonstrate knowledge of proven best practices in education
Knowledge of national, state, and District educational trends and goals
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:
The following statements of duties and responsibilities are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be an exhaustive list of all duties and responsibilities required of all personnel within this position. Actual duties, responsibilities, frequency, and percentages may vary depending upon building assignments and other factors.
Work in conjunction with CFO for District’s overall budget development and payroll forecasting models
Monitor payroll activities for all fund groups to include general fund and all support or restricted funds throughout fiscal year
Assist in the budget development based on strategic objectives as communicated from the Board, Superintendent and CFO
Analysis of payroll transactions, cost distributions, metrics, and statistics, including data input, tracking and reporting
Participate in on-going planning and operating processes. Conducting cost/benefit and other types of analyses
Examine payroll budget estimates for completeness, accuracy, and conformance with District policies, procedures, and regulations
Assist CFO with annual planning process and monthly current estimates, payroll budget proposals and funding requests
Assist CFO with performing payroll financial modeling to support budget, operating, and planning processes
Assist CFO with the analysis of payroll operating expenses through monthly reviews of plans with respective budget owners, human resources and accounting for staff and student counts and expenditures
Collaborate with School Board, Superintendent, CFO, Department Managers and Principals to develop a final consolidated budget and the payroll component
Assist CFO in the design of effective payroll budget models for District buildings and departments
Supervise all payroll functions, staff and assign duties within the department
Interact closely with Human Resources Department and Accounting Department Supervisors
Responsible directly and indirectly for the input and accuracy of employee data in the following areas: Salaries and extra duty pay; Excused leave/vacation; Voluntary deductions and fringe benefits; Garnishments; Severance/termination benefits; Fund/expenditure account distribution
Maintain the data and operating files for the payroll system
Maintain electronic data transmission operations and communicate with designated banks to assure timely pay for all employees
Prepare, reconcile, and submit monthly, quarterly, and annual federal and state tax and wage reports
Create and maintain queries to provide and assist various departments with payroll information
Prepare, review, and submit payroll deduction reports to appropriate agencies and providers
Review reconciliation of vendor invoices to computer generated reports and authorize payments to vendors
Research and resolve payroll issues related to individual employees and well as overall payroll operations
Supervise compliance with negotiated agreements for issues related to payroll
Develop annual strategic plan for the department in cooperation with the other accounting department administrator
Ensure all appropriate financial internal controls are in place and followed by staff
Manage the implementations of new software modules that affect the payroll process in the accounting system and training of employees
Responsible for knowing all aspects of the payroll accounting cycle
Provide training to department and school personnel when needed
Stay current with school finance legislation, Colorado Department of Education rules and regulations
Serve on various and hoc committees as needed
Perform any and all duties as assigned by the Chief Financial Officer
Other duties as assigned
Nature of Work:
The employee is responsible to stay current with generally accepted accounting principles (GAAP), Colorado statutes, Colorado Department of Education financial policies and procedures and proposed legislative issues (federal and state). The employee is expected to use accounting and budget analytical skills to make decisions in resolving problems and to work professionally with all levels of district personnel.
SUPERVISION/TECHNICAL RESPONSIBILITY: Responsible for evaluating 4 executive assistants
The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL DEMANDS: While performing the duties of this job, the employee is required to stand; walk; sit; use hands and fingers to handle or feel. The work requires the use of telephone and using fingers to operate computer keyboards. The employee is continually hearing and speaking to exchange information. The employee is required to reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
In an 8-hour workday, this job requires:
R – Rarely (Less than .5 hr per day) O – Occasionally (.5 – 2.5 hrs per day)
F – Frequently (2.5 – 5.5 hrs per day) C – Continually (5.5-8 hrs per day)
NA – Not Applicable
Walking (level surface)
Walking (uneven surface)
Crouching (bend at knees)
Stooping (bend at waist)
Repetitive use arms
Repetitive use wrists
Repetitive use hands grasping
Repetitive use hands squeezing
Using foot control
Maximum weight: 40 lbs.
Maximum weight: 40 lbs.
Maximum weight: 40 lbs.
The noise level in the work environment is usually moderate. The work is performed in a typical office environment.
Si tiene alguna pregunta sobre esta información, por favor llame a la escuela de su niño.
Position Type: Full-time
Support Staff > Accounting/Bookkeeping
Equal Opportunity Employer
Pueblo City Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.
The content you submit, offer, contribute, attach, post, or display (each a “Submission”) will viewed by other users of the service who may or may not be accurately representing who they are or who they represent. Do not include any sensitive data in your submissions. Any submission or any use or reliance on any content or materials posted via the service or obtained by you through the use of the service is at your own risk. “Sensitive data” for purposes of this section means social security or other government-issued identification numbers, medical or health information, account security information, individual financial account information, credit/debit/gift or other payment card information, account passwords, individual credit and income information or any other sensitive personal data as defined under applicable laws.